Do you need a GDPR Representative?
Why should I appoint a GDPR Representative?
The main reason for appointing a GDPR Representative is to ensure that requests from individuals and supervisory authorities are handled in an effective manner that is fully compliant with the data protection regulations. This helps to avoid potential penalties and can also help to enhance trust in your brand, protect your reputation and provide a competitive advantage.
How Our GDPR Representative Service Works
As your GDPR Representative, we act as your point of contact in the UK and/or the EU. The Representative plays a pivotal role as the bridge between your organisation and the diverse stakeholders in the UK/EU, including data subjects and authorities. Appointing a Representative is mandatory for most companies located outside the UK/EU that want to do business in the EU/UK as specified in Article 27 of the GDPR (more information in the FAQ below).
Privacy Experts Ready to Respond
We believe that a GDPR Representative should be the least of your worries. When you engage ASSUREMORE as your GDPR Representative, you can have complete confidence that you are fulfilling your obligations under Article 27 GDPR. Furthermore, you gain access to a dedicated team of privacy experts ready to respond to any request. Our experts have extensive experience in the field of privacy and data protection. Notably, their background includes the Life Sciences industry, which enables them to support Life Sciences companies optimally and align their responses and actions with your processes, GxP requirements, and quality system.
A Tailored Approach to Fit Your Needs
At ASSUREMORE, we value long-term relationships, and invest in getting to know your organisation from the outset. Our GDPR Representative Service starts with an onboarding assessment, where we look into your operational activities, identify how we can support you most effectively, and flag any significant compliance risks. We also appoint a lead contact person that is at your service at any time necessary. Upon formalising the Representative appointment through a signed mandate form, we are ready to go. We provide you with a certificate showing that you have appointed us as GDPR Representative, which you can share with your partners. We also provide regular reports about requests each quarter – or more often if needed.
Benefits of our GDPR Representative service:
-
EU and UK GDPR representative compliance service
-
Full compliance with Article 27 GDPR UK and EU
-
Act as a one-stop shop for all EU member states
-
Easy access and availability at any time for data subjects and authorities
-
Unlimited requests from data subjects
-
Unlimited requests from supervisory authorities
-
Support when a data breach occurs
-
Quick and efficient onboarding
-
GDPR EU representative services prices that provide excellent value for money.
-
What is the legal requirement in the UK?Article 27 of the UK GDPR mandates that companies that target their goods or services into the UK, or monitor UK data subjects, but do not have a UK based establishment must appoint a Representative based in the UK. The Information Commissioner's Office (ICO) is the supervisory authority in the UK and further details on UK GDPR Article 27 representative compliance are available on their website.
-
What are the consequences of ignoring the GDPR Representative requirement?Organisations that fall under the scope of Article 27 but fail to appoint a GDPR Representative can face serious consequences, including regulatory investigations and substantial fines. Supervisory authorities have already taken enforcement action against companies that did not comply with this requirement. For example, the Dutch Data Protection Authority fined Locatefamily.com €525,000 for failing to appoint an EU representative, and Clearview AI was fined €600,000 in Italy for GDPR violations including the failure to designate an EU representative. Fines for breaches of Article 27 can reach up to €10 million or 2% of global annual turnover—whichever is greater. Ensuring you have a representative is a key step in demonstrating accountability and meeting your GDPR obligations.
-
Is appointing a GDPR representative a one-time action?No. Appointing a representative is an ongoing requirement. Your representative must maintain up-to-date records of processing activities and remain available for communication with regulators and data subjects throughout your data processing operations.
-
What does ASSUREMORE's GDPR Representative Service include?Our Article 27 GDPR Representative acts on your behalf as the local point of contact for data subjects and the data protection supervisory authorities. We also maintain records of processing activities (ROPA) and make these available to the supervisory authorites upon request. As part of our GDPR representation services we provide you with a certificate to help you demonstrate your compliance and we assist you with updating your privacy notices to help ensure full compliance with Article 27 of the GDPR.
-
Do you need to appoint UK and EU GDPR Representatives?If your company does not have a UK or EEA establishment and targets your goods or services into the UK and Europe, or monitors UK and EU data subjects, then you need to appoint a UK GDPR Representative based in the UK and also a GDPR EU Representative located in one of the European member states. Further details on EU GDPR compliance including requirements relating to EU GDPR representative services are available from the European Commission - Data Protection in the EU.
-
Why choose ASSUREMORE's GDPR Representative Services?At ASSUREMORE we make things easy for our clients which includes our Article 27 representative services. We provide UK representative services and EU representative services and already provide the UK GDPR Representative Service for a range of clients in different sectors in locations around the globe acting as their GDPR local representative. We provide a high quality service that is competitively priced and straightforward to set up. We also offer a range of other services including GDPR EU Representative services when required. ASSUREMORE are also happy to provide an initial GDPR consultation free of charge. If you think this would be useful, please use the contact info below to get in touch. You may also find it useful to browse the other pages on our website to see further details of the services that we offer and a sample of our client testimonials.
-
What are the risks of not appointing a GDPR Representative?Failing to appoint a representative can result in enforcement action, reputational harm, and GDPR fines. It may also limit your ability to operate in EU/UK markets.
-
Has enforcement already occurred?Yes. Supervisory authorities have already issued warnings and fines to companies for failing to comply with Article 27. For example, the Dutch Data Protection Authority fined Locatefamily.com €525,000 for failing to appoint an EU representative, and Clearview AI was fined €600,000 in Italy for GDPR violations including the failure to designate an EU representative. Fines for breaches of Article 27 can reach up to €10 million or 2% of global annual turnover—whichever is greater.
-
Does ASSUREMORE provide services for both the EU and UK?Yes. We offer dual representation to cover EU and UK GDPR obligations—perfect for businesses targeting customers in both markets.
-
Do I need a GDPR Representative if I already have a DPO?Yes, these are different roles. A Data Protection Officer (DPO) advises on compliance internally, while a GDPR Representative serves as your legal presence in the EU or UK and handles external communication with authorities and data subjects.